MACA Board Minutes of
July 9, 2000
The meeting at the Kennedy Senior Center was called to order at 1:07 p.m. by President Harvey Reed,. Attending were (alpha List) Donna Alarie, Robert Cruickshank, William Gennert, Franklin Herman, Mark Kaprielian, Peter Lee, Geoffrey Polizoti, Harvey Reed and Bradford Wyatt
Harvey Reed opened the meeting by suggesting that the Board should concentrate on the major items on the agenda. Motion 011: (Herman moved, Cruickshank seconded) It was moved that the Treasurer should present a summary of MACA’s accounts from January 1, 2000 (subsequently amended to March 2, 2000), including unreconciled items, with the Treasurer being given discretion as to the manner of presentation, which should be done at the next Board meeting.
Treasurer Donna Alarie referred to the continuing problems in determining MACA’s financial condition. These include the prior disbursement of monies from various accounts, commingled funds and the lack of backup information from the previous Treasurer. These factors make it more difficult to establish an initial balance as a starting-point for calculations. Donna estimated that there will be $8,100. received from memberships next year and that Chess Horizons expenses would be about $18,000. Motion 011 was then passed with 8 in favor (Reed, Gennert, Cruickshank, Lee, Herman, Polizoti, Wyatt, Kaprielian) and 1 abstention (Alarie).
(Member Robert King joined the meeting at 1:27 p.m.) Motion 012: (Alarie moved, Polizoti seconded) The motion to first consider the appointment of Committee Coordinators was passed without dissent.
Motion 013: The motion to appoint Peter Lee as Promotion Coordinator, to be assisted by Robert King as Promotion Manager, was passed with 8 in favor (Reed, Kaprielian, Alarie, Gennert, Cruickshank, Herman, Polizoti, Wyatt) and 1 abstention (Lee).
Motion 014: (Herman moved, Lee seconded) The motion to appoint Donna Alarie as Tournament Coordinator was passed without dissent.
Harvey Reed referred to Peter Sherwood’s list of requests regarding his continuing as Editor of Chess Horizons. Motion 015: (Herman moved, Alarie seconded) The motion to thank Peter Sherwood for his contribution to MACA as Editor of Chess Horizons and to accept his resignation as Editor, effective immediately, was passed without dissent.
Harvey Reed left the meeting at 1:55 p.m., and Vice Kaprielian assumed the chairmanship. It was agreed that Peter Sherwood should be asked to return all physical goods and properties belonging to MACA. The Clerk was designated to advise him accordingly in writing.
Motion 016: (Herman moved, Polizoti seconded) The motion to appoint Mark Kaprielian as Parliamentarian was passed without dissent.
Motion 017: (Alarie moved, Herman seconded) The motion to appoint Mark Kaprielian as chairperson of the Bylaws Committee was passed without dissent.
Motion 018: The motion to appoint Robert Cruickshank as Scholastic Coordinator was passed without dissent.
Motion 019: The motion to appoint Mark Kaprielian as Web Master was passed without dissent.
E-zine was described as providing access from the MACA Web site regarding upcoming events with emphasis on recruiting and volunteerism. Motion 0110: (Kaprielian moved, Herman seconded) The motion to appoint Harvey Reed as Volunteer Coordinator with the charter of publishing E-zine was passed with 7 in favor (Alarie, Cruickshank, Gennert, Herman, Kaprielian, Polizoti, Wyatt) and 1 abstention (Lee).
Motion 0111: (Polizoti moved, Wyatt seconded) The motion to appoint Franklin Herman as Fund Raising Coordinator was passed without dissent. Bill Gennert noted that some local companies could be available to sponsor tournaments, such as Scholastics, and to make donations.
Motion 0112: (Herman moved, Alarie seconded) The appointment of Geoffrey Polizoti as Education Coordinator was passed without dissent.
In a discussion about the future of Chess Horizons it was suggested that several Board members interview candidates for the Editor’s position. Donna Alarie stated that the September-October issue of the magazine should resemble “the current product”. (Franklin Herman left the meeting at 2:50 p.m.).
Motion 0113: The motion that the Executive Board be authorized to negotiate a contract for an interim Editor of Chess Horizons and to effect the return of any photos, archives, computer, software and files to MACA was passed without dissent. (Peter Lee left the meeting at 3:00 p.m.).
Bob Cruickshank reported that the Scholastics committee has had three meetings with good results. Five Scholastic tournaments are being planned. Supportive parents are needed. A list of chess teachers will be prepared, and all schools will be contacted.
Motion 0114: (Alarie moved, Wyatt seconded) The motion to add Vice President Mark Kaprielian as signatory on MACA’s checking and savings accounts was passed without dissent.
Motion 0115: (Alarie moved, Cruickshank seconded) The motion to have MACA proactively pursue becoming the sponsoring affiliate of the U.S. Open 2001 tournament, subject to a favorable contract with USCF, was passed without dissent (6-0).
Motion 0116: The motion to appoint Donna Alarie as the chairperson of MACA’s U.S. Open 2001 tournament committee was passed without dissent.
It was agreed that Board meeting minutes are to be posted on the MACA Web site prior to their being officially approved.
The meeting was adjourned at 3:20 p.m.
The next Board meeting will be held at the Kennedy Senior Center on Sunday, August 13, 2000, starting at 1:00 p.m.
William R. Gennert, Clerk