Maca Board Meeting Minutes |
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12-10-01 |
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Kennedy Senior Center, Natick, Mass |
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Minutes
Prepared by Mark Kaprielian, Clerk |
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Scheduled: 7:30 PM |
Opened: 7:46 PM |
Closed: 10:50 PM |
Board Members |
|
Arrive |
Depart |
Guests Present |
|
Pres |
Robert King |
Present
|
7:40 |
|
|
V.P. |
Steve Frymer |
Present
|
7:45 |
|
|
Treas. |
Bob Messenger |
Present
|
7:20 |
|
|
Clerk |
Mark Kaprielian |
Present
|
7:20 |
|
|
|
Stephen Dann |
Absent
|
|
|
|
|
Larry Eldridge |
Absent
|
|
|
|
|
Tony Gavelis |
Present
|
7:20 |
|
|
|
Gus Gosselin |
Present
|
8:10 |
|
|
|
Peter Lee |
Present
|
7:40 |
10:08 |
|
|
Tim Oliveri |
Absent |
|
|
|
|
Harvey Reed |
Present |
7:40 |
|
|
|
Vacant |
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|
|
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Note: All vote tallies
are shown as For – Against –
Abstention, e.g. 5 – 2 – 1 |
President, Robert King submitted a list of accomplishments to Chess Horizons and listed a short version during the meeting. An announcement about the upcoming elections was also submitted.
Gavelis, Messenger 2nd
To approve the Draft 2 minutes of the 11-12-01 meeting with an additional correction that no membership report was given.
Passed: 7 – 0 - 0
Discussion: 20 minutes: 7:48 – 7:08
Gus Gosselin reported that he received 55 memberships in the mail, 20 Juniors, 35 Adults. Of these 29 were from out of state. Of the RI, 13 total, 5 Adults and 8 Juniors.
Mark Kaprielian reported that the database is up to date including about 80 updates from Gus covering October and November. Email reminders of expiration are going out to those who are going to expire and for whom we have Emails.
The database is up to date. Our total membership number remains the same.
Steve Frymer reported that he had a signed contract for the Mass Open.
The Mass Game 60 is set for April 6th at the Natick Senior Center. Discussion about incentives for Juniors attending this event was discussed.
The Pillsbury had 55 players and we currently estimate a profit of about $500.
Discussion: 15 minutes
Scholastic Coordinator Tony Gavelis reported that will be posted to the Web covering the St. Johns tournament.
Entries by Peter Lee
Flyers mailed by Natick Senior Center
Trophies for Championships already purchased
TLAs are going out on schedule
Kennedy Junior High in Natick will now be charging us some nominal fee for our use of the facilities instead of counting on a donation.
The team event site for April 7th needs to handle 240 kids plus parents. A site budget of about $600 maximum would be ok.
Discussion: 14 minutes 8:32 – 8:46
No Report
Additional sets ordered for distribution due to new requests. Information on activities are being posted to the web.
Robert King reported that he submitted an article to Chess Horizons. There are some new chess clubs around.
No Report
Motion_2001-12_ 2
Messenger, Gosselin 2nd
To adopt the report of the Budget Committee as the budget for the current year FY02.
Passed: 8 – 0 – 0
Below is the Budget approved after discussions and motions to amend.
Income |
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|
Memberships
& subscriptions |
5,100 |
|
Ad
Revenue |
2,500 |
|
CH
Sales |
300 |
|
Adult
Tournament net |
2,500 |
|
Scholastic
Tournaments net |
2,000 |
|
Dividends |
1,000 |
|
Interest |
150 |
|
Donations |
100 |
|
US
Open |
2,900 |
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Misc |
50 |
|
Total |
16,600 |
Expenses |
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Chess
Horizons |
14,000 |
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Internet |
175 |
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Election |
300 |
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Administrative |
550 |
|
Miscellaneous |
375 |
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Life
Membership Payback |
1,200 |
|
Total |
16,600 |
Discussion was held about the optimal night to hold meetings. After much discussion, Monday still proved to be the most optimal. The next best was Thursday night. All other nights had major problems.
An issue by the Scholastic coordinator was raised about doing promotional mailings. Harvey Reed contracted with the senior Center to handle mailings for us at a sliding scale rate.
We are going to propose the Senior Center that for any mailing job that we will pay a minimum of $50 or 10 cents per item, which ever is greater. They will charge us back for copies and postage. We will give them two weeks advance notice.
Motion_2001-12_ 3
King, Frymer 2nd
To amend the Maca by-laws section 4.2 to read as follows: Election of Officers and Directors: Annually, by mail ballot, the Maca corporate membership shall elect four (4) executive officers and twelve (12) directors for a total of sixteen (16) Maca board members. Each voting member may vote for any number of director candidates up to twelve (12). The candidates receiving the most votes shall be elected. The election results shall be announced at the annual meeting. Candidates may run for both an executive officer and a director position, but if elected as an executive officer, the candidate is not elected as a director.
Role call vote
Robert King |
For |
Steve Frymer |
Against |
Robert Messenger |
For |
Mark Kaprielian |
For |
Tony Gavalis |
For |
Gus Gosselin |
For |
Harvey Reed |
For |
Passed: 6 – 1 – 0
Discussion: 31 minutes 10:15 – 10:46
Motion_2001-12_ 4
Gosselin, Frymer 2nd
To Ajourn
Passed: 6 – 1 – 0