Maca Board Meeting Minutes
08-20-02
Kennedy Senior Center, Natick, Mass
Minutes Prepared by Mark Kaprielian, Clerk
Scheduled: 7:30 PM	Opened: 8:28 PM	Closed: 10:35 PM

Board Members			Arrive	Depart	Guests Present
Pres	Harvey Reed	Present	7:34	11:10
V.P.	Steve Frymer	Present	7:20	10:23
Treas.	Bob Messenger	Absent
Clerk	Mark Kaprielian	Present	7:10	11:30
	Stephen Dann	Present	7:50	10:27
	Frank Del Bonis	Present	9:50	11:30
	Larry Eldridge	Present	8:50	10:35
	Tony Gavelis	Absent
	Gus Gosselin	Present	8:28	10:05
	Robert King	Absent
	Peter Lee	Present	7:43	10:55
	Tim Oliveri	Absent
	Maryann Reilly	Absent
Note: All vote tallies are shown as For – Against – Abstention, e.g. 5 – 2 – 1

President’s Report – Harvey Reed

The President reviewed the agenda.

Minutes

Motion_2002-08-01

Reed, Lee 2^nd

To approve the Draft 1 minutes of 07-17-02 meeting as presented on the web.

Passed: 4 – 0 – 2

Treasurer’s Report – Robert Messenger

The Clerk presented copies of the Treasurer ‘s report and commented that notice of the report being posted to the web site was sent out to the board.

A question came up regarding period is appropriate to report the bad debt in.

Also, which Ads were considered part of the bad debts.

Coordinator Reports

The Coordinators proceeded to give an outline of their plans for the year.

Archivist Coordinator – Mark Kaprielian

The Archivist reported that his plan it to diligently pursue obtaining electronic copies of reports and posting them to the web site, which serves as our institutional memory. Also that there is no budget allocated.

Budget Coordinator – Bob Messenger

The Budget Coordinator was not present and no report was given.

Club Coordinator – Robert King

The Club Coordinator was not present and no report was given.

Database Coordinator – Mark Kaprielian

The Database Coordinator reported that there is no budget impact for any of his planned activities. He plans to develop a new front end for the Maca database to speed up processing of memberships. In addition, a Tournament database application will be developed for the purpose of aiding the Scholastics Committee in tracking event entries and optimizing the transfer of updated membership information back into Membership database.

Membership Coordinator – Gus Gosselin

The Membership Coordinator reported that there for general operations there will be no budget request but does anticipate small reimbursements for membership card postage.

Instituting a Membership Renewal postcard system has an estimate for 400 notices for adults. A cost of about $200 is projected..

Parliamentarian – Mark Kaprielian

Reported that he doesn’t think he will be able to expend any effort in this area due to other Maca work load. Ideally, he would like to work on moving items better suited for Policies and Procedures out of the bylaws.

Prison Chess Coordinator – Steve Frymer

The prison chess fund is adequate for the year to pay for prison CH subscriptions. There will have to be fund raising for the second half of the year. No additional impact on budget is expected.

Promotions Coordinator – Frank Del Bonis

The Promotions Coordinator has put together a list of promotional items and costs. He will submit his report for posting. A budget of between $500 to $1000 with a profit estimated of $500.

LMCF Coordinator– Gus Gosselin

The LMCF Coordinator submitted a list of recent activities of the LMCF. No budget impact for future activities are planned.

Publication Coordinator – Robert King

The Publications Coordinator was not present and no report was given.

Scholastic Coordinator Report – Tony Gavelis

The Publications Coordinator was not present and no report was given.

Tournament Coordinator – Steve Frymer

Our current events are

The Mass Open (State Championship)

Mass Game 60 Championships

Greater Boston Open

Pillsbury Memorial

The sites will likely be the same for each as in the recent past.

It has been suggested that a tournament be added. Perhaps a Mass Amateur or a Masters tournament.

Motion_2002-08-01

Frymer, Dann 2^nd

To create a program called the 2002-2003 MACA Grand Prix. That prizes be established for this program based on the total point scores of players in the participating events.

Non-Maca organizers must be Maca affiliates, require Maca or State membership and pay a fee of $50 per event to participate. As a benefit to participating organizers, Grand Prix events will be prominently listed in Chess Horizons and on the Web site.

They are also entitled to advertise their event as a participating event. Total prize fund to be awarded will be $600 divided thusly: $300 – 150 – 75 – 50 – 25.

A committee of Eldridge, Frymer and Messenger with Steve Frymer as Chairman will work out the details for an ad in the next Chess Horizons. The program ends with the Mass Open as the last participating event.

Passed 5 – 0 – 2

Volunteer Coordinator – Harvey Reed

The following was submitted by the Volunteer Coordinator:

Goals:

Help the Scholastic Coordinator with acquiring and specifically in “closing” people on the fence with respect to volunteering to help with the Scholastic Tournaments. This means conversation and phone calls with people identified by the Scholastic Coordinator. The initial prospecting is still done by the Scholastic Coordinator.

Host two social events as “Thank You” to people who volunteer, including the MACA Board itself.

Accomplish targeted recruiting for next year’s Board of Directors. We need to make sure we have adequate bandwidth in areas where we are strained.

Planned Events

Early October 2002 – “Thank You” social, budget $150

Late February 2003 – “Thank Yu” social, budget $150

Targeted Recruiting

Skills that need more bandwidth for next year’s Board of Director’s are:

Database, Kappy is maxed

Web development, Kappy is maxed

Accounting, Bob is maxed

Other?

Budget Estimate of about $300 for this area.

Steve Dann made a comment that this is a most welcome approach to encouraging volunteers for Maca programs.

Web Master Report – Mark Kaprielian

The Web Master requested a budget of $900 for Storefront software. In addition, the board should be aware that transaction and monthly fees may need to be accommodated by entry fees of participating events.

The near term goal is to accommodate the Maca scholastic program. Later, this could be expanded to be an affiliate benefit where Maca could provide a means for other organizers to collect entry fees via the web.

Research is being done and a proposal will be put forward for September.

Committee Reports

Investments

Gus Gosselin present the following Maca portfolio status.

WHERE THE MONEY IS. INVESTED
15.96% IN MONEY MARKET FUND
10.41% STOCKS AND OPTIONS
54.92% IN PREFERED STOCKS
18.72% IN MUTUAL FUNDS
AVERAGE YIELD (DOES NOT INCLUDE LMCF) 8.23%
Portfolio Value
JULY 31, 2002	26,272.27
JUNE 30, 2002	25,773.16
MAY 31, 2002	23,888.32
APRIL 30, 2002	26,992.73
MARCH 31, 2002	26,746.29
FEB 28, 2002	26,637.74
JAN 31, 2002	26,934.89
DEC. 31, 2001	25,746.91
NOV 30, 2001	25,569.91

ALL MONTH END VALUES INCLUDE LMCF.

PROBLEMS: MONEY MARKET FUND, TOO MUCH CASH EARNING 1.O3% YIELD

Old Business

New Business

Procedure for approving the State Championships series.

Motion_2002-08-04

Eldridge, Reed 2^nd

That the Scholastic Committee present to the board a plan for the State Championship cycle for approval.

Vote not completed

Next Meeting

Not Determined

Adjourn

Board fell below quorum. Meeting automatically adjourned.

Informally, the remaining attendees selected Board meetings to be held on 3^rd Thursdays.