Maca Board Meeting Minutes
11-14-02
Kennedy Senior Center, Natick, Mass
Minutes Prepared by Mark Kaprielian, Clerk
Scheduled: 7:30 PM	Opened: 7:50 PM	Closed: 10:28 PM

*Board Members*			Arrive	Depart	*Guests Present*
Pres	Harvey Reed	Present	7:50	10:45	Ken Belt 7:20 to 10:45
V.P.	Steve Frymer	Present	7:35	10:45
Treas.	Bob Messenger	Present	7:25	10:45
Clerk	Mark Kaprielian	Present	7:00	10:45
	Stephen Dann	Present	7:28	10:45
	Frank Del Bonis	Absent	-------	-------
	Larry Eldridge	Present	8:07	10:45
	Tony Gavelis	Present	7:25	10:45
	Gus Gosselin	Absent	-------	-------
	Robert King	Present	7:28	10:45
	Peter Lee	Absent	-------	-------
	Tim Oliveri	Present	7:00	10:45
	Maryann Reilly	Absent	-------	-------


Note: All vote tallies are shown as For – Against – Abstention, e.g. 5 – 2 – 1

Table of Contents

A. Introductory Remarks – Harvey Reed. 2

B. Introduction of Guests – Harvey Reed. 2

C. Review of Agenda – Harvey Reed. 2

D. Approval of Minutes – Harvey Reed. 2

E. Treasurer’s Report – Bob Messenger 2

II. Reports.. 2

A. Archivist – Mark Kaprielian. 2

B. Budget Coordinator – Bob Messenger 2

C. Club Coordinator – Robert King. 2

D. Data Processing Coordinator – Mark Kaprielian. 2

E. LMCF Coordinator – Gus Gosselin. 2

F. Investment Coordinator – Gus Gosselin. 2

G. Membership Coordinator – Gus Gosselin. 2

H. Parliamentarian – Mark Kaprielian. 2

I. Prison Chess Coordinator – Steve Frymer 2

J. Promotion Coordinator – Frank Del Bonis. 2

K. Publications Coordinator – Robert King. 2

L. Scholastic Coordinator – Tony Gavelis. 2

M. Tournament Coordinator 2

N. Volunteer Coordinator – Harvey Reed. 2

O. Web Master – Mark Kaprielian. 2

III. Committee Reports.. 2

A. Budget Committee – Bob Messenger 2

B. Investment Committee – Gus Gosselin. 2

C. Bylaws Committee – Mark Kaprielian. 2

IV. Topics for Discussion and possible Action.. 2

A. Approval of Database Manager Policy & Procedure – Kaprielian. 2

B. Approval of Web Team Policy and Procedure – Kaprielian. 2

V. Other Topics that may arise during the meeting.. 2

A. Pay Pal Account for Scholastics. 2

B. Meeting Date. 2

C. Adjournment 2

I. Meeting Called to Order

A. Introductory Remarks – Harvey Reed

No Remarks

B. Introduction of Guests – Harvey Reed

All present introduced them selves.

C. Review of Agenda – Harvey Reed

No items were added to the agenda.

D. Approval of Minutes – Harvey Reed

Motion_2002-11-01

Messenger, Oliverie 2^nd

To approve the Minutes of the 10-17-02 meeting as recorded as amended to fix the date.

Passed: 8 – 0 - 0

E. Treasurer’s Report – Bob Messenger

The Treasurer handed out copies of his monthly report and reviewed the past months activities. Copies of the information will be posted on the web site.

II. Reports

A. Archivist – Mark Kaprielian

The Archivist had nothing to report.

B. Budget Coordinator – Bob Messenger

The Budget Coordinator had nothing to report

C. Club Coordinator – Robert King

The Club Coordinator reported that he visited Borders chess Club and are planning a tournament in a mall down the cape.

D. Data Processing Coordinator – Mark Kaprielian

The Data Processing Coordinator reported that he hopes the Board will approve the Database Manager P&P as submitted in new business.

E. LMCF Coordinator – Gus Gosselin

The LMCF Coordinator reported that the latest activities of the fund have been posted to the web site.

F. Investment Coordinator – Gus Gosselin

The Investment Coordinator had nothing to report

G. Membership Coordinator – Gus Gosselin

The Membership Coordinator had nothing to report

H. Parliamentarian – Mark Kaprielian

The Parliamentarian had nothing to report.

I. Prison Chess Coordinator – Steve Frymer

The Prison Chess Coordinator reported that a group of players recently went to Bay State Correctional in Norfolk.

J. Promotion Coordinator – Frank Del Bonis

The Promotion Coordinator reported that he has prices for T-Shirts of between 4 & 6 dollars a shirt and working on a price for the banner.

K. Publications Coordinator – Robert King

The Publications Coordinator reported that he went to TCI to get a new quote on prices. Our current paper is a high-grade 60-lb white paper. TCI uses a web press.

The following are on a per-issue basis

Dropping a paper grade will save between $100 to $200 per issue

All numbers below are for a run of 1,500

	Pages	Lb	Cover	Price	4 issue cost	6 issue cost
TCI	68	50	Bond	$1,650	$6,600	$9,900
TCI	64	60	Self	$1,850	$7,400	$11,100
TCI	48	60	Self	$1,565	$6,260	$9,390
TCI	32	60	Self	$960	$3,840	$5,760
Flagship	32	60	Self	$1,070	$4,280	$6,420
Flagship	48	60	Self	$1,580	$6,320	$9,480
Flagship	64	60	Self	~~$2,050~~ Post Meeting revised to $1,994	~~$8,200~~ Post Meeting revised to $7,976	~~$12,300~~ Post Meeting revised to $11,964
Current Flagship	68	60	Glossy	$2,175 Post Meeting revised to $2,146	~~$8,700~~ Post Meeting revised to $8,584	~~$13,050~~ Post Meeting revised to $12,876

Motion_2002-11-02

Frymer, Messenger 2^nd

To switch to TCI printing in place of Flagship printing for the remainder of the fiscal year using 60 Lb Self Cover and a recommended run of 1300 copies with a 64 pages.

Passed: 6- 1 - 2

Motion_2002-11-03

Kaprielian, Oliveri 2^nd

To create a budget committee headed by Bob Messenger with Steve Frymer and Robert King as members to report at the next board meeting with proposed changes to the CH budget and format.

Passed: 9 – 0 - 0

Three types of wraps are possible, self wrap, bond wrap, glossy wrap.

L. Scholastic Coordinator – Tony Gavelis

The Scholastic Coordinator report was submitted prior to the meeting and posted to the web site.

M. Tournament Coordinator

The Tournament Coordinator had nothing to report. The Grand Prix standings need to be publicized. Bob Messenger handed out a GBO Financial report.

N. Volunteer Coordinator – Harvey Reed

The Volunteer Coordinator reports that a new call for volunteers, especially Database Manager and Web team has been submitted to Chess Horizons.

O. Web Master – Mark Kaprielian

The Web Master reported that he hopes the Board will approve the Webmaster P&P as submitted in new business.

III. Committee Reports

A. Budget Committee – Bob Messenger

The Budget Committee Chairman had nothing to report.

B. Investment Committee – Gus Gosselin

The Investment Committee Chairman had nothing to report.

C. Bylaws Committee – Mark Kaprielian

The Bylaws Committee Chairman had nothing to report

IV. Topics for Discussion and possible Action

A. Approval of Database Manager Policy & Procedure – Kaprielian

Discussion: Mark Kaprielian has invested over 1600 hours into the database and web efforts. These P&P documents capture what he has learned, so that the next volunteer who takes over from him can continue the duties with minimal disruption.

Motion_2002-11-04

Kaprielian, Messenger 2^nd

To accept the Database Manager Policy and Procedure document as authored by Kaprielian and reviewed by Reed as a standing rule of Maca.

Passed: 9 – 0 – 0

B. Approval of Web Team Policy and Procedure – Kaprielian

Motion_2002-11-05

Kaprielian, Messenger 2^nd

To accept the Web Team Policy and Procedure document as authored by Kaprielian and reviewed by Reed as a standing rule of Maca..

Passed: 9 – 0 – 0

V. Other Topics that may arise during the meeting

A. Pay Pal Account for Scholastics

Discussion: Information about using Pay Pal as a first step of electronic payment was discussed.

Motion_2002-11-06

Kaprielin, King 2^nd

That the treasurer and Web Master investigate and if appropriate establish a Pay Pal account for Maca use.

Passed: 9 –0 - 0

B. Meeting Date

Motion_2002-11-07

Reed, Eldridge 2^nd

To Move the next meeting to the 2^nd Thursday for the rest of the fiscal year. (This is a rescinding of a past motion so 2/3rds

Passed: 7 – 0 – 1

C. Adjournment

Motion_2002-11-08

Eldridge, Messenger 2^nd

To Adjourn.

Passed: 8 – 0 - 0