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Draft 2 Initial Posting |
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03-13-03 |
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Kennedy Senior Center, Natick, Mass |
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Minutes Prepared by Mark Kaprielian, Clerk |
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Scheduled: 7:30 PM |
Opened: 7:45 PM |
Closed: PM |
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Board Members |
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Arrive |
Depart |
Guests Present |
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Pres |
Harvey Reed |
7:30 |
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Ken Belt 7:50 |
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V.P. |
Steve Frymer |
7:35 |
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Treas. |
Bob Messenger |
7:35 |
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Clerk |
Mark Kaprielian |
7:00 |
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Stephen Dann |
Absent |
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Frank Del Bonis |
Absent |
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Larry Eldridge |
Absent |
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Tony Gavelis |
Absent |
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Gus Gosselin |
Absent |
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Robert King |
7:35 |
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Peter Lee |
9:00 |
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Tim Oliveri |
8:32 |
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Maryann Reilly |
7:35 |
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Note: All vote tallies are shown as For Against Abstention, e.g. 5 2 1 |
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Table of Contents
A. Introductory Remarks
Harvey Reed
B. Introduction of Guests
Harvey Reed
C. Review of Agenda
Harvey Reed
D. Approval of Minutes
Harvey Reed
E. Treasurers Report
Bob Messenger
A. Archivist Mark
Kaprielian
B. Budget Coordinator Bob
Messenger
C. Club Coordinator
Robert King
D. Data Processing
Coordinator Mark Kaprielian
E. LMCF Coordinator Gus
Gosselin
F. Investment Coordinator
Gus Gosselin
G. Membership Coordinator
Gus Gosselin
H. Parliamentarian Mark
Kaprielian
I. Prison Chess Coordinator
Steve Frymer
J. Promotion Coordinator
Frank Del Bonis
K. Publications
Coordinator Robert King
L. Scholastic Coordinator
Tony Gavelis
N. Volunteer Coordinator
Harvey Reed
O. Web Master Mark
Kaprielian
A. Budget Committee Bob
Messenger
B. Investment Committee
Gus Gosselin
C. Bylaws Committee Mark
Kaprielian
IV. Topics
for Discussion and possible Action
A. Review Election Process
ORielly
B. Collecting Maca Renewals
at non-Maca event.
Theme for this month is to assure we process the elections properly. Also, the Senior Center will no longer be available for MACA activities. I did however get a commitment from Diana that we can finish the current term (thru May 2003) for Board meetings and the Mass G/60 tournament.
Ken Belt was introduced.
No items were added to the agenda.
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Motion_2003-03-01 Kaprielian, Messenger 2nd To approve the Draft 3 Minutes of the February 13, 2003 meeting as posted to the web. Passed: 4-0-2 |
The Treasurer handed out copies of his monthly report and reviewed the past months activities. Copies of the information will be posted on the web site.
The Archivist had nothing to report.
The Budget Coordinator had nothing to report
The Club Coordinator had nothing to report.
The Data Processing Coordinator reported that the database is up to date and labels for CH have been printed and handed off.
The LMCF Coordinator had nothing to report.
The Investment Coordinator had nothing to report.
The Membership Coordinator reported the following:
· Total members received ??.
· ?? in state and ?? out of state.
· ?? Adults and ?? Juniors
· ?? New and ?? Renewed
The Archivist had nothing to report.
The Prison Chess Coordinator had nothing to report.
The Promotion Coordinator had nothing to report.
The Publications Coordinator reported that Steve Frymer directed that issues be sent out to members who expired in the last two months. This amounts to 154 copies.
The Scholastic Coordinator had nothing to report.
The Tournament coordinator reported that we have a contract with the Marlboro Radisson for the Mass Open which will be essentially the same format as last year. Mass Game 60 is only a week away.
The Volunteer Coordinator reported that we have Tiffany Wang and Fred Smith performing web duties. Jim Wu has volunteered his skills for the Database position. Peter has volunteered to run the scholastics database. Mark K. spoke to Peter Lee to see if would consider doing the day-to-day work for the database. Paul Randazzo who has volunteered to help, possibly with site search. This issue of CH will have an add for soliciting scholastics help.
The Web Master reports that the final stages of the Future Events database on the web is about to start testing.
The Budget Committee Chairman had nothing to report.
The Investment Committee Chairman had nothing to report.
The Bylaws Committee Chairman had nothing to report
Labels will be printed for all members who are valid in March and later.
Labels need to be printed right away. One sets of labels for Maryanne one with the special integrity check to be delivered to Steve Frymer on Tuesday night at the MCC. No return label for the outside will be printed.
The Ballots will be mailed first class.
The members label will have the text Mass Chess Ballot enclosed in Bold
Tim Oliveri will print the entire contents of the ballot.
Bob Messenger said that it is difficult to collect renewals at non-Maca events that require Maca membership. He suggested that we could pay a commission to the organizer to collect our memberships for us.
It was suggested that we need to find someone to head up the effort to mail renewal notices.
Ken Belt volunteered to mail out postcards.
Harvey Reed volunteered to make a post card. Mark Kaprielian will provide the template for the postcards.
A sample run before producing all the postcards was suggested.
Postcards will be mailed to people who are in the process of expiring in the next CH period. Labels should be printed at the same time as the CH Labels are printed.
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Motion_2003-03-02 Messenger, Reed 2nd To Budget up to $300 to mail renewal notices to members. Passed: 7-0-1 |
Ken Belt initiated a discussion about prompting organizers to submit cross tables. He suggested that we develop a policy that anyone advertising on the Maca site be expected to provide a cross table from the USCF.
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Motion_2003-03-03 Frymer, King 2nd That the four players who tied for first at the Scholastic 9 through 12 division of the Spiegel cup be declared co-champions. Steve Frymer is authorized to organize a playoff to determine the Denker representative. Passed: 5-1-3 |
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Motion_2003-03-04 Messenger, Lee 2nd To Adjourn. Passed: 8 0 - 1 |