Maca Board Meeting Minutes

07-12-03

Doubletree Hotel in Lowell, Mass.

Motion 04-006: Moved to accept the minutes of the March 13, 2003 annual meeting. Passed without dissent.

Motion 04-007: Moved to accept the minutes of the June 8, 2003 meeting. Passed without dissent.

Treasurer Bob Messenger gave a financial report. He explained each item for the benefit of new board members and guests. The total profit for the 2002-2003 fiscal year was $27.44. The treasurer recommended that the balance in the Comeau Fund be transferred to the Living Memorial Chess Fund. The discussion was postponed until "New Business". There was also a discussion regarding MACA's investments.

Motion 04-008: Moved to accept the treasurer's report. (Dann, Reilly 2nd) Passed without dissent.

Treasurer Bob Messenger then passed around copies of the proposed budget for the 2003-2004 fiscal year.

Motion 04-009: Moved to pass budget. (Gosselin, Randazzo 2nd) Passed without dissent.

Motion 04-010: Moved to change order of business to fill a position on the board. (Dann, Reilly 2nd) Passed without dissent.

Motion 04-011: Moved to nominate Ken Churbuck to the board. (Randazzo, Belt 2nd) Passed without dissent.

Motion 04-012: Moved to nominate Maryanne Reilly as Education Coordinator. (Frymer, Belt 2nd) Passed without dissent.

Motion 04-013: Moved to nominate Bob Messenger as Membership Secretary. (Reilly, S.Dann 2nd) Passed without dissent.

For Publication Coordinator, King nominated himself, and Stephen Dann nominated himself. The exact duty of the publication coordinator came into question, and it was decided that the job description needed to be "fine-tuned."

Motion 04-014: Moved to postpone naming an Publication Coordinator. (Reilly, Messenger 2nd) Passed without dissent.

Motion 04-015: Moved to nominate Paul Randazzo as Volunteer Coordinator. (Reilly, Belt 2nd) Passed without dissent.

Motion 04-016: Moved to nominate Paul Randazzo as Parliamentarian. (Belt, S.Dann 2nd) Passed without dissent.

Motion 04-017: Moved to nominate Stephen Dann as Archivist. (Messenger, Reilly 2nd) Passed without dissent.

Motion 04-018: Moved to nominate Bob Messenger as Data Processing Coordinator. (Messenger, Frymer 2nd) Passed without dissent.

Motion 04-019: Moved to nominate Frank Wang as Master Chess Coordinator. (Frymer, Reilly 2nd) Passed without dissent.

Bob Messenger passed out a summary of the Database Record Categories. Stephen Dann proposed a procedure for deceased Life Members, and it was decided that when a Life Member passes away, the person would be removed from the database and their CH subscription would end, unless the family requested it to continue.

Motion 04-020: Moved to approve Henry Littleboy as a Senior Life Member. (Messenger, Reilly 2nd) Passed without dissent.

The TLA has been submitted for the GBO on October 18-19 at the Cavendish Club for a $250 rental.

Discussion ensued over the Grand Prix, including the amount of money and the schedule. Gosselin pointed out that the prize money was going to players who would have participated anyway, thus being a waste of money. Wang then asserted that the prize would entice players who see they have a chance of winning, to participate in those last few tournaments that they ordinarily would not enter.

Motion 04-021: Moved to have Grand Prix take place during the calendar year, starting with January of 2004. (S.Dann, Messenger 2nd)

The proposer of the motion made an amendment to the motion, to limit MACA's contribution to $100 with donations to be sought. (S.Dann, Gosselin 2nd)

Motion 04-022: Moved to refer entire discussion on Grand Prix to a Grand Prix Sub-Committee. (Belt, Collins 2nd) Passed 5-3-1.

Motion 04-023: Moved to authorize Ken Belt to spend up to $100 to recognize the contributions of Mark Kaprielian, Tony Gavelis, and Harvey Reed. (Belt, S.Dann 2nd) Passed without dissent.

Motion 04-024 : Moved for Grand Prix Sub-Committee made up of Bob Messenger, Steven Frymer, Stephen Dann and Frank Wang, to make a proposal by the next board meeting in August. (Reilly, S.Dann 2nd) Passed without dissent.

Gus Gosselin gave a Scholastic Report. He said that the scholastic committee will conduct business via e-mail.

Steven Frymer announced that the News List will be used for notices about the Grand Prix, scholastic tournaments, and other important events.

Motion 04-025: Moved that the balance of the Comeau Fund be transferred to the Living Memorial Chess Fund. (Messenger, Reilly 2nd) Passed 6-1-3

Motion 04-026: Moved that the next board meeting with be held on Wednesday, August 20, 2003 at 7, at the Higher Ground Coffeehouse 194 Middle St., Lowell, Mass. (Randazzo, S. Dann 2nd) Passed without dissent.

Motion 04-027: Moved to adjourn at 3:40 p.m. (Frymer, Messenger 2nd) Passed without dissent.