Back to MACA Board of Directors Page Board of Directors
Executive Officers
President
Vice President
Treasurer
Clerk
Appointed Offices
Archivist
Budget Coordinator
Club Coordinator
College Chess Coordinator
Comeau Fund Coordinator
Data Processing Coordinator
Education Coordinator
Fund Raising Coordinator
League Coordinator
Master Chess Coordinator
Membership Secretary
Parliamentarian
Prison Chess Coordinator
Promotion Coordinator
Publications Coordinator
Scholastic Coordinator
Tournament Coordinator
Volunteer Coordinator
MACA Officers Job Descriptions
This page lists the offices and duties of the executive board of MACA as set forth in the organizations by-laws.
Executive Officers:
President:
  The president shall be the chief executive officer of the corporation and, subject to the control of the Executive Board, shall have general charge and supervision of the affairs of the corporation and shall be responsible for the corporation's general welfare. The president shall preside at all meetings of the members and at all Executive Board meetings, except as the members or the Executive Board otherwise determine. The president shall be an exofficio member of all committee and all commissions.
Vice President:
  The vice president shall have duties and powers as the Executive Board shall determine. The vice president shall have and may exercise tall, the powers and duties of the president during the absence of the president or in the event of his inability to act.
Treasurer:
  The treasurer shall be the chief financial officer and the chief accounting officer of the corporation. The treasurer shall be in charge of its financial affairs, funds, securities, and valuable papers and shall keep full and accurate records thereof. The treasurer shall have such other duties and powers as designated by the Executive Board or its president. The treasurer shall also be in charge of its books or account and accounting records, and of its accounting procedures. The treasurer shall report at the membership and Executive Board meetings on the financial position of the corporation.
Clerk:
  The clerk shall record and maintain records of all proceedings of the members and Executive Board in a book or a series of books kept for that purpose, which book or books shall be kept within the Commonwealth at the principal office of the corporation or at the office of its clerk or resident agent and shall be open at all times to the inspection of any matter. Such book or books shall also contain records of all meetings of incorporates and the original, or attested copies, of the articles of organization and by-laws and names of all Executive Board members and appointed officers and the address of each. If the clerk is absent from any meeting of the members or directors, a temporary clerk chosen at the meeting shall exercise the duties of the clerk at the meeting.
Appointed Offices from the Elected Executive Board Members:
Archivist:
  The archivist shall collect and maintain copies of records of all committees and officers in the effort to provide a profile of the responsibilities and duties of each office and maintain a history of committee efforts. The archivist shall also maintain an archive of the minutes of all meetings, copies of the official organ, the articles of organization, the by-laws, and such other material as may be deemed worthy of preservation. The archives shall be kept within the Commonwealth of Massachusetts at the principal office of the corporation or at the office of the archivist and shall be open at all reasonable times to the inspection of any member.
Budget Coordinator:
  The budget coordinator shall brief the Executive Board on trends of income and expenses, and shall present a budget of income and expenses for the coming fiscal year at the first regularly scheduled Executive Board meeting following the annual meeting.
Club Coordinator:
  The club coordinator shall be responsible for the affiliate and club program which shall provide affiliates and clubs with informational, organizational, promotional, advertising, and educational materials, tournament supplies, and whatever other aid that may be deemed necessary in order to encourage growth and existence of chess clubs within the Commonwealth.
College Chess Coordinator:
  The college chess coordinator shall serve as a liaison between the corporation and college chess clubs, and promote collegiate chess activity within the Commonwealth.
Comeau Fund Coordinator:
  The Comeau Fund coordinator shall administer the corporation's William Comeau Memorial Fund, including soliciting donations to the fund, soliciting bids for Comeau Fund grants from Massachusetts elementary schools, determining and notifying the grantees of the fund for each academic year, and obtaining and distributing the necessary chess support materials to designated schools.
Data Processing Coordinator:
  The data processing coordinator shall construct and maintain a computerized database of the membership of the corporation, based on information supplied by the membership coordinator, and shall periodically provide the membership coordinator and other designated individuals printouts of this database, and provide a printout in the form of mailing labels to the publications coordinator for each edition of Chess Horizons magazine.
Education Coordinator:
  The education coordinator shall develop, maintain, revise, and distribute a chess education program. The education coordinator shall coordinate and aid chess education programs amongst the affiliates and other organizations as may request the help.
Fund Raising Coordinator:
  The fund raising coordinator shall seek donations and bequests for the corporation.
League Coordinator:
  The league coordinator shall promote league activity within the Commonwealth, aiding in the formation of new leagues, the advertising of all leagues, whether by advertising in the official organ or by mail campaign to appropriate organizations, and preparing and distributing a manual on league formation and organization.
Master Chess Coordinator:
  The master chess coordinator shall administer the corporation's programs and efforts to promote top level and professional chess competition and other activities.
Membership Secretary:
  The membership secretary shall coordinate the membership function of the corporation, including recording memberships, compiling membership listings, producing mailing labels for the official chess organ and providing information as to the general welfare of the membership. The membership secretary shall provide the voting membership list for all meetings and mail ballots and shall give the Executive Board notice of an Executive Board member's membership expiration.
Parliamentarian:
  The parliamentarian shall act as parliamentarian at all meetings of the members and Executive Board and shall be fully knowledgeable of the rules of order, articles of organization, and these by-laws. The parliamentarian shall also provide aid in the drafting of amendments to the articles of organization and the by-laws, offering recommendations in wording or actions to the members, Executive Board, or authors. The parliamentarian shall also maintain a codified book of actions approved at meetings of the members and of the Executive Board.
Prison Chess Coordinator:
  The prison chess coordinator shall collaborate with the officials of correctional institutions in Massachusetts and other states designated by the Executive Board to initiate, promote, and develop chess activities within these institutions, including the development of chess clubs, tournaments, and instructional programs, the promotion of correspondence play, and the coordination of visits by chess teams or masters in accordance with the wishes of the officials of these institutions. The prison chess coordinator shall administer the Benjamin Landey-Emil Reubens Memorial Fund to procure chess equipment, supplies, and other materials in support of prison chess activities.
Promotion Coordinator:
  The promotion coordinator shall develop and coordinate programs to promote the corporation and its activities, endeavoring to increase the visibility and the participation in the game of chess.
Publications Coordinator:
  The publications coordinator shall manage and promote the official organ and any other publications the Executive Board may designate
Scholastic Coordinator:
  The scholastic coordinator shall be responsible for the organization of corporate sponsored scholastic singles and team events and shall aid in the development of educational and competitive chess programs in the Commonwealth's schools. The scholastic coordinator shall be responsible for the advertising and distribution of the chess education program within the Commonwealth's schools.
Tournament Coordinator:
  The scholastic coordinator shall be responsible for the organization of corporate sponsored scholastic singles and team events and shall aid in the development of educational and competitive chess programs in the Commonwealth's schools. The scholastic coordinator shall be responsible for the advertising and distribution of the chess education program within the Commonwealth's schools.
Volunteer Coordinator:
  The volunteer coordinator shall seek out persons to initiate and carry out programs of the Association.
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