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MACA Board Minutes
 MACA Board Meeting, June 18, 2011
 Papa Gino's, 291 Worcester Road, Natick, MA


President G. Mirijanian called the June Board Meeting to order at 6:03 PM at the Papa Gino’s in Natick. Eight people were in attendance: President George Mirijanian, Treasurer Robert Messenger, Clerk Nicholas Sterling, and Directors Larry Eldridge, Brian Mottershead, Stephen Dann, Robert E. King (arrived 6:13 PM), and guest Marshall Dann.
Minutes of the March and April Board Meetings were distributed by Assistant Clerk
R. Messenger. After some discussion on each set of Minutes in turn, both were amended. Motion made by B. Mottershead; the March Minutes were approved as amended. Motion made by L. Eldridge; the April Minutes were approved as amended. Minutes of the May Annual Meeting were distributed by incoming Clerk N. Sterling. These Minutes were also amended after discussion. Motion made by R. Messenger; the May Minutes were approved.
Election Results were raised for discussion, and B. Mottershead raised the concern that the Minutes had never officially been certified. (a) * * MOTION (611-1) made by
R. Messenger: (i) to certify the 2011 Election Results; (ii) to thank the Members of the Elections Commission; (iii) to retroactively authorize the destruction of the ballots;
(iv) however, in all future elections, that ballots shall NOT be destroyed without authorization of the MACA Executive Board. (b) An AMENDMENT was proposed by
B. Mottershead to strike the word “retroactively” [highlighted in red above]. The VOTE was taken; with three votes in favor and four against, the Amendment was defeated.
(c) The VOTE was taken on the original Motion; with one dissenting vote, the Motion passed. * *
Treasurer’s report was read by R. Messenger. (a) Net income of the General Fund year-to-date as of 5/31/11: $6932.01 (with $3272 transferred from LMCF and Prison Fund). (b) (i) Year-to-date Special Fund income: $2508.80, with $697.35 dividends.
(ii) Year-to-date Special Fund expenses: $5692.74. (iii) Year-to-date Special Fund net loss: $3183.94. (c) Year-to-date Changes in Fund Balances: $1615.73 net income.
Membership: (a) R. Messenger read the 6/16/11 Membership numbers as follows: Adults 191 (-17); Family 0 (-2); Junior 332 (+6); Life 218 (=); Affiliate 1 (=); Complimentary 5 (=); D. Library 5 (=); D. Subscriber 28 (-7);Exchange 15 (-1); Prison 267 (+10); Subscriber 22 (-1).  Total change in Memberships and Subscriptions: -12.
Committee Chair Nominations:
            Budget Committee Chairman: Brian Mottershead and Bob Messenger
                        * * A VOTE was taken by SECRET BALLOT, with L. Eldridge serving as
Teller; by a 4-3 vote, Bob Messenger was elected. * *
            Bylaws Committee Chairman: Robert E. King and Bob Messenger
                        * * A VOTE was taken by SECRET BALLOT, with L. Eldridge serving as
Teller; by a 4-3 vote, Bob Messenger was elected. * *
            Club Coordinator: Peter Majahad
            Prison Coordinator: Steve Frymer
            LMCF Coordinator: Steve Frymer
            Education Committee Chairman: Stephen Dann
            Volunteer Committee Chairman: Stephen Dann
            Membership Secretary: Bob Messenger
            Parliamentarian: Brian Mottershead
            Web Committee Chairman: Bob Messenger
* * MOTION (611-2) made by B. Mottershead to postpone indefinitely the appointment of a Web Committee Chairman; with three votes in favor and four against, the Motion was defeated. * *
            Scholastic Committee Chairman: Brian Mottershead
            Tournament Committee Chairman: Bob Messenger
            Promotion Committee Chairman: Stephen Dann
            Publications Committee Chairman: George Mirijanian
            Denker & Barber Tournament Coordinator: Bob Messenger (under New Business)
            Assistant Clerk: Bob Messenger (under New Business)
Publications: G. Mirijanian reported that Max Sewell is working on the layout of material for the next Chess Horizons. The April-June issue will come out in July, and then we have to move quickly to get the July-September issue out. It was even considered that we should skip the July-September issue altogether.
Budget:          (a) * * MOTION (611-3) made by R. Messenger to increase the budget for Chess Horizons contributors from $225 to $375 per issue; the MOTION passed unanimously. * *
                        (b) * * MOTION (611-4) made by R. Messenger to approve the expenditure of $55 to submit nominations to Chess Journalists of America; the MOTION passed unanimously. * *
                        (c) * * MOTION (611-5) made by R. Messenger to approve the expenditure of $500 to reimburse Andrew Wang’s travel expenditures to the U.S. Cadet Championship, and to allocate these funds from LMCF; with 6 votes in favor and one abstention, the MOTION passed. * *
Old Business:           (a) L. Eldridge said that the question of how much autonomous authority each Committee has needs to be settled; R. Messenger said that this would be taken up by the Bylaws Committee.
                                    (b) L. Eldridge also asked the Scholastic Committee – and
B. Mottershead gave assurance that this would happen – to move ahead with dispatch on Motion 0411-4 referred to the Scholastic Committee at the April Board Meeting.
New Business:          (a) [see above under Committee Chair Nominations]
                                    (b) (i) The topic of Continental Chess Association (CCA) was raised by R. Messenger: Bill Goichberg from USCF would prefer CCA to replace its current requirement of MACA Membership for participation in its tournaments with a $5 discount incentive to join MACA. * A Straw Vote was taken for whether MACA was in favor of this action: with five votes in favor and 2 abstentions, the vote went in favor. *
                                       (ii) * * MOTION (611-6) made by R. Messenger to authorize CCA to keep a $2 commission on every MACA Membership sold by them; with three votes in favor, two against, and two abstentions, the MOTION passed. * *
President G. Mirijanian adjourned the June Board Meeting at 9:59 PM. The date, time, and place for the July Board Meeting are Sunday, 7/10/11, 2:00 PM at the Papa Gino’s in Natick.
                                                                        Respectfully submitted,
                                                                        Nicholas Sterling, Clerk