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MINUTES OF MACA BOARD MEETING – 7/15/2012
President R. King called the July Board Meeting to order at 6:03 PM at the Papa Gino’s in Natick. Ten people were in attendance: President Robert King, Treasurer Robert Messenger, Clerk Nicholas Sterling (departed 8:05 PM), and Directors George Mirjanian, Brian Mottershead, Stephen Dann, Richard Kinne, Nathan Smolensky, Walter Driscoll (arrived 6:18 PM), and guest Marc Turgeon. The Minutes of this Meeting (and the previous 6/10/12 Meeting) were taken by Clerk N. Sterling and Assistant Clerk R. Kinne.
Minutes of the June Board Meeting were distributed by N. Sterling. A few corrections were made by R. Messenger. * * MOTION made by R. Messenger and seconded by
N. Smolensky to approve the June Board Meeting Minutes as revised; with 7 votes in favor vs. 1 abstention, the MOTION passed. * *
President: (a) R. King reported that he would not, for the time being, call for the expansion of the Greater Boston Open and Pillsbury Open from one-day to two-day events. (b) He said that he would bring back the Motion about the Investment Committee.
Treasurer’s report was read by R. Messenger:
(a) (i) (1) Net income of the General Fund this period as of 6/30/12: $642.08 net loss. (2) Net income of the General Fund year-to-date as of 6/30/12: $93.46.
(ii) (1) Special Fund income this period as of 6/30/12: $171.86, with $170.73 dividends. (2) Year-to-date Special Fund income: $4194.08, with $782.55 dividends. (iii) (1) Special Fund expenses this period: $22.00. (2) Year-to-date Special Fund expenses: $3012.14. (iv) (1) Special Fund net income this period: $149.86. (2) Year-to-date Special Fund net income: $1181.94. (v) June 2012 Changes in Fund Balances: This Period: $492.22 net loss; Year-to-Date: $1275.40. (vi) Total Assets as of June 2012: $58055.81.
(vii) Reserve for Chess Horizons Expenses: $2130.00.
(b) R. Messenger also presented the Annual Performance against Budget numbers. (i) (1) Total actual revenue: $13746.88. (2) Total FY12 Budget revenue: $14653.00. (ii) (1) Total actual expenses: $13654.20. (2) Total FY12 Budget expenses: $14653.00. (iii) (1) Total actual net income: $92.68. (2) Total FY12 Budget net income: $0.00.
(c) G. Mirijanian brought up a question about whether MACA’s insurance policy is still the most appropriate one for the organization, given the premiums we pay.
Membership: R. Messenger read the 7/13/12 Membership numbers as follows: Adults 199 (=); Junior 369 (-5); Life 215 (=); Affiliate 2 (=); Complimentary 4 (=);
D. Library 5 (=); D. Subscriber 11 (+1); Exchange 16 (=); Prison 280 (+1); Subscriber 17 (-1). Total change in Membership and Subscribers: -4.
Tournament: R. Messenger reported: (a) In considering the difference between a one-day and a two-day format for the Greater Boston Open, it was determined that to increase the tournament’s length from one to two days, the players’ fees would have to be increased to cover extra costs. As this was deemed undesirable, it was decided to leave the GBO and Pillsbury Memorial unchanged as one-day tournaments. (b) After considering potential scheduling conflicts in December, the Tournament Committee tentatively scheduled the Pillsbury Memorial on 12/1/12 and the Second Spiegel Cup Scholastic Qualifier possibly on 12/9/12. [CLERK’S NOTE: the Pillsbury Memorial may instead be scheduled on 12/2/12.]
Scholastic: none
Old Business:
(i) * * ADVANCE MOTION (712-1a) made by R. King and seconded by
G. Mirijanian to create an Investment Committee. There remained considerable uncertainty and skepticism about the responsibilities and privileges such a Committee would have with MACA funds, including the percentage of the funds it would be empowered to work with. (ii) * * MOTION (712-1b) made by B. Mottershead and seconded by R. Messenger to postpone MOTION 712-a to the August Board Meeting. The VOTE was taken; with 3 votes in favor versus 6 against, the MOTION to postpone was defeated. (iii) * * AMENDMENT (712-1c) proposed by R. Messenger and seconded by G. Mirijanian to MOTION 712-1a, to add the words “for the sole purpose of advising the Board on investment strategies.” The VOTE was taken; with 6 votes in favor versus 2 against and 1 abstention, the AMENDMENT passed. (iv) The VOTE was taken on the AMENDED MOTION 712-1a; with 3 votes in favor versus 6 against, the MOTION was defeated. * *
New Business:
(a) (i) * * MOTION (712-2a) made by R. Messenger to nominate himself to be Chair of the Budget Committee. (ii) * * MOTION (712-2b) made by B. Mottershead and seconded by W. Driscoll to postpone MOTION 712-2a. The VOTE was taken; with 4 votes in favor versus 5 against, the MOTION was defeated. * * (iii) The VOTE was taken on the original MOTION; with 6 votes in favor versus 2 against and 1 abstention, the MOTION passed. * * (iv) S. Dann, N. Smolensky, R. King, and B. Mottershead expressed interest in being on the Budget Committee, and Steven Frymer may be interested also.
(b) * * ADVANCE MOTION (712-3) made by R. Messenger and seconded by
G. Mirijanian to reimburse Carissa Yip’s parents up to $500 from the Living Memorial Chess Fund for expenses associated with her participation in the World Youth Chess Championship in Slovenia which will be held in November, 2012. The VOTE was taken; with 8 votes in favor versus 1 against, the MOTION passed. * *
(c) * * ADVANCE MOTION (712-4) made by R. Messenger and seconded by
G. Mirijanian: “To create the position of Chief of the Tournament Directing Staff. Except as otherwise decided by the Executive Board, the Chief of the Tournament Directing Staff shall have the sole authority to appoint and remove chief tournament directors for MACA sponsored tournaments. It shall not be considered a conflict of interest for the Chief of the Tournament Directing Staff to appoint himself as the chief tournament director for a tournament. No compensation shall be paid to tournament directors without the approval of the Executive Board.” The VOTE was taken; with 2 votes in favor versus 6 against, the MOTION was defeated. * *
(d) (i) * * MOTION (712-5a) made by R. Kinne and seconded by N. Smolensky that MA Chess Clubs that have a Scholastic Championship Cycle whose sections are aligned with the Spiegel Cup sections (8 & Under, 11 & Under, 14 & Under) be allowed to seed their winners into the MACA Spiegel Cup. Such Club Championships will effectively act as additional Spiegel Cup Qualifiers. (ii) * * MOTION (712-5b) made by
G. Mirijanian and seconded by R. Messenger to refer MOTION 712-5a to the Scholastic Committee with the power to implement. The VOTE was taken; with 6 votes in favor versus 2 against, the MOTION to refer passed. * *
President R. King adjourned the July Board Meeting at 8:53 PM. The date, time, and place of the August Board Meeting are Sunday 8/5/12, at 6:00 PM, at the Papa Gino’s in Natick.
Respectfully submitted,
Nicholas Sterling, Clerk |