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MINUTES OF MACA BOARD MEETING – 7/28/2013
President N. Smolensky called the July Board Meeting to order at 3:23 PM at New England Sports Academy in Westwood. Eight people were in attendance: President Nathan Smolensky, Vice-President John Sadoff, Treasurer Robert Messenger, Clerk Nicholas Sterling, and Directors Richard Kinne, Stephen Dann (arrived 3:45 PM), Steven Frymer (departed 5:45 PM), and Ken Belt (departed 4:45 PM).
Minutes of the June Board Meeting were distributed by N. Sterling; corrections from
R. Messenger had already been included. * * MOTION made by R. Messenger and seconded by N. Smolensky to approve the June Board Meeting Minutes; with 1 abstention, the MOTION passed. * *
President: none
Treasurer’s report was read by R. Messenger:
(a) (i) (1) Net income of the General Fund this period as of 6/30/13: $1991.67 net loss. (2) Net income of the General Fund year-to-date as of 6/30/13: $4693.88.
(ii) (1) Special Fund income this period as of 6/30/13: $6976.76, with $135.58 dividends. (2) Year-to-date Special Fund income: $8109.65, with $646.45 dividends. (iii) (1) Special Fund expenses this period: $1653.61 net gain. (2) Year-to-date Special Fund expenses: $2740.55. (iv) (1) Special Fund net income this period: $8630.37. (2) Year-to-date Special Fund net income: $5369.10. (v) (i) June 2013 Changes in Fund Balances: $6638.70 (ii) Year-to-date Changes in Fund Balances: $10062.98. (vi) Total Assets as of June 2013: $69405.71. (vii) Prepaid expenses: $3824.27 (including 2014 MA Open rent).
(b) Fiscal Year 2014 will conclude in April 2014, and thereafter every Fiscal Year will begin and end in April.
Membership: (a) R. Messenger read the 7/24/13 Membership numbers as follows: Adults: 235 (+46); Junior 483 (+57); Life 213(=); Affiliate 5 (+2); Complimentary 4 (+3);
D. Library 6 (+1); D. Subscriber 25 (+5); Exchange 16 (=); Library 2 (+1); Prison 280 (+6); Subscriber 34 (+23). Total change in Membership and Subscribers: +144.
(b) There was discussion of how Members whose Memberships had been extended should be notified, and when: should this be included in the CH issue when it comes out, or posted on the website, or sent by e-mail? It may need to be a combination of these.
Tournament: (a) R. Messenger reported: (i) the NE Open will be held on Labor Day weekend in Leominster; (ii) the Greater Boston Open will be held on 10/6/13 in Marlboro; (iii) the Pillsbury Memorial will be held on 12/15/13 in Marlboro; (iv) the MA G/60 Championship will be held on 4/27/14 in Marlboro; (v) the MA Open will be held on Memorial Day weekend in Marlboro.
(b) N. Sterling reported: (i) the NESA June G/30 was held on 6/29/13 and had fourteen players, eleven Rated, and three Unrated; (ii) the NESA July G/30 was held on 7/20/13 and had ten kids, five Rated and five Unrated. Despite complications with NESA’s complex pre-registration process (which uncomfortably requires customers to leave a credit card number on file), both tournaments went very smoothly.
Chess Horizons: R. Kinne reported: (i) The CH articles are ready for publication, and Max Sewell can start the layout. Because there were a limited number of up-to-date articles, there was a concern that there would not be sufficient pages for both a Summer and a Fall issue. (ii) The decision was made to publish the 2012 MA Open Games in the Summer, and the 2013 MA Open Games in the Fall. (iii) Some older articles by Alexander Ivanov and David Vigorito will likely be published in the Fall. In general, there will be a need to track down all articles submitted by paid writers to be sure they will be properly published.
Scholastic: (a) S. Frymer reported: (i) all upcoming events are scheduled except for the Winter Team Challenge, which may be held on Saturday 1/18/14 or Sunday 1/19/14, and for which the site is still uncertain; and the Spiegel Cup in Marlboro on 2/9/14, which may be held at one of two different hotels (more likely the Best Western); (ii) the schedule of Scholastic events is as follows:
(1) 9/15/13: 1st Spiegel Cup Qualifier @ Marlboro Best Western
(2) 10/27/13: 2nd Spiegel Cup Qualifier @ Marlboro Best Western
(3) 11/10/13: Fall Team Challenge @ Marlboro Best Western
(4) 12/8/13: 3rd Spiegel Cup Qualifier @ Marlboro Best Western
(5) 1/4/14: 4th Spiegel Cup Qualifier @ BB&N at Cambridge
(6) 1/18/14 or 1/19/14?: Winter Team Challenge, site TBD
(7) 2/9/14: Spiegel Cup @ Marlboro Best Western?
(8) 3/9/14: GGGS Championship: Marlboro
(9): 4/13/14: Hurvitz Cup: Boxboro Holiday Inn
(b) N. Sterling reported that the NESA Chess Team had two additional monthly meetings in June and July, and would have another on the following Saturday. The Team has swelled up to eleven Members in size as of 7/28/13, and several of them are competing in several tournaments, including the North American Youth Championship in Toronto in August.
Education: (a) N. Smolensky reported that at the later Education Committee meeting that day, he would propose a Teacher Training program that would enable K-1 teachers to teach chess during the day in school. (b) N. Sterling reported that Master Steve Winer, who has extensive experience as a chess teacher, may be interested in advising the Education Committee.
Budget: (i) R. Messenger presented the 10-month Budget for FY 2014, with the total Income and Expenses coming to $16796.00 The reversed transfers from LMCF and Prison Fund may be restored if the Board so desires. (ii) An Amendment to change the Budget reading of $1188 for the Life Membership Fund did not go forward. (iii) An Amendment to change the Special Projects figure from $4300 to $4000 and designate $300 for Education was accepted as friendly. A proposal to term the $300 “Education Incidental” did not go forward. (iv) * * MOTION (713-1) made by N. Smolensky and seconded by R. Kinne to approve the FY 2014 Budget as amended. The VOTE was taken; the MOTION passed unanimously. * *
Old Business: none
New Business: (a) (i) * * ADVANCE MOTION (713-2a) made by R. Messenger and seconded by R. Kinne: “To run the next Pillsbury Memorial tournament as a benefit, with proceeds going to the One Fund for Boston Marathon bombing victims.” The intent is to raise the fee to $20 and to donate the revenue to One Fund, without giving out any prizes. (ii) * * AMENDMENT (713-2b) proposed to substitute the words “all entry fees” instead of “proceeds” went by without a second. (iii) * * A STRAW VOTE was taken on MOTION 713-2a and AMENDMENT 713-2b; the results were 3 votes in favor versus 4 against. (iv) * * SUBSTITUTE MOTION (713-2c) made by R. Messenger and seconded by S. Dann: “To authorize the Tournament Committee to organize a benefit tournament during the current Fiscal Year with any or all of the proceeds going to One Fund to benefit Boston Marathon bombing victims, at a net cost to MACA not to exceed $2000.” (v) * * The VOTE was taken on MOTION 713-2c, now accepted as a SUBSTITUTE MOTION: the MOTION passed unanimously. * *
(b) (i) * * ADVANCE MOTION (713-3a) made by R. Messenger and seconded by S. Dann: “To dissolve the Web Committee and put in its place a role of Web Coordinator, to be filled by N. Sterling.” The VOTE was taken: with 6 votes in favor versus 1 abstention, the MOTION passed. * * (ii) * * ADVANCE MOTION (713-3b) made by R. Messenger to remove S. Dann from the Web Committee was thereby rendered invalid and withdrawn.
(c) N. Smolensky presented his proposal of a Grand Prix series of Scholastic rated events run by MACA Affiliates (but not necessarily chess clubs) within MA. S. Dann said that we should check on prior Grand Prix events run in MA, such as the Burger King one some years back.
(d) * * MOTION (713-4) made by S. Dann to ask the Tournament Committee to request from Esther Epstein (wife of Alexander Ivanov, the current possessor of the MA Open Trophy) to submit to MACA photographs of the trophy so that they may be analyzed for evidence of damage, went by without a second. This motion was in response to a mishap that had happened to the trophy, marring it, at some unspecified prior point. * *
President N. Smolensky adjourned the July Board Meeting at 6:19 PM. The date, time, and place of the September Board Meeting were set at Sunday 9/8/13, at 6:00 PM, at New England Sports Academy in Westwood.
Respectfully submitted,
Nicholas Sterling, Clerk
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