MINUTES OF MACA BOARD MEETING – 10/16/2011
President G. Mirijanian called the October Board Meeting to order at 6:38 PM at the Papa Gino’s in Natick. Six people were in attendance: President George Mirijanian, Treasurer Robert Messenger, Clerk Nicholas Sterling, and Directors Stephen Dann, Robert E. King, and Larry Eldridge.
Minutes of the September Board Meeting were distributed by Clerk N. Sterling.
* * MOTION made by R. Messenger and seconded by L. Eldridge to accept the Minutes as distributed. The VOTE was taken; with 5 votes in favor versus 1 abstention, the MOTION passed. * *
Treasurer’s report was read by R. Messenger.
(i) (1) Net income of the General Fund this period as of 9/30/11: $1612.91 net loss. (2) Net income of the General Fund year-to-date as of 9/30/11: $2841.25 net loss. (ii) (1) Special Fund income this period as of 9/30/11: $180.42, with $46.07 dividends. (2) Year-to-date Special Fund income: $328.37, with $170.87 dividends. (iii) (1) Special Fund expenses this period: $57.80. (2) Year-to-date Special Fund expenses: $1664.44. (iv) (1) Special Fund net gain this period: $122.62. (2) Year-to-date Special Fund net loss: $1336.07. (v) September 2011 Changes in Fund Balances: This Period: $1490.29 net loss; Year-to-Date: $4177.32 net loss. (vi) Total Assets as of September 2011: $52967.09. (vii) Reserve for _CH_ Expenses: $1475.00.
Membership: R. Messenger read the 10/14/11 Membership numbers as follows: Adults 213 (+2); Junior 368 (+14); Life 216 (-2); Affiliate 2 (0); Complimentary 6 (+1); D. Library 5 (=); D. Subscriber 20 (-1);Exchange 16 (+1); Prison 276 (0); Subscriber 21 (-1). Total change in Memberships and Subscriptions: +14.
Budget: (a) R. Messenger proposed two Budgets by e-mail to his fellow Budget Committee Members Brian Mottershead and Steve Frymer (neither of whom was present at today’s Meeting), and both rejected his proposals. Because neither was present, R. Messenger asked for, and received, permission to present a Minority Report. (b) Budget #1 (which assumed three issues of _CH_ to be published through the year) received only one vote of support in a straw poll; it was withdrawn. (c) * * MOTION (1011-1) made by G. Mirijanian and seconded by S. Dann to accept Budget #2 (which assumed four issues of _CH_ to be published through the year). The VOTE was taken; the MOTION passed unanimously. * * The Budget will be published in the MACA Update online.
Scholastic: R. Messenger reported:
(a) Scholastic Qualifier #1 Net Income: $620.25. There were 80 players, but no High-School Section. (b) Qualifier #2 will be in the Grand Ballroom instead of Middlesex Ballroom for the same rent. (c) Qualifer #3 will be held on 12/4/11, with the site TBD by Brian Mottershead. There are some issues to be resolved by the Scholastic Committee: (i) the grade division of Sections; (ii) the elimination of the High-School Section: should there instead be an Open High-School Championship instead, held on different days from the Spiegel Qualifiers, since there are too few players for the Qualifiers?
(d) (i) * * MOTION (1011-2) made by R. Messenger and seconded by L. Eldridge to authorize the Scholastic Committee to hold an Open High-School Championship. (ii) An Amendment by S. Dann to mandate the Scholastic Committee to announce the Championship went by without a Second. (iii) The VOTE was taken; with 5 votes in favor versus 1 against, the MOTION passed. * *
Tournament: R. Messenger reported:
(a) The Greater Boston Open is next Sunday. (b) Next year’s MACA Open will most likely be held at the same site; the hotel may need clarification of the correct floor plan of tables. (c) The MA G/60 is still under discussion; it needs to be decided upon by 1/10/12 to be advertised in a Chess Life issue for March or April.
Publication: G. Mirijanian reported:
(a) (i) He is ready to send the final product to Max Sewell for the layout of the July-October issue. The next issue after that will be November-December. (ii) A cover photo is needed. (iii) Publication should be completed by the end of October.
(iv) N. Sterling will submit an update of the previously submitted Waltham CC report.
(b) * * MOTION (1011-3) made by L. Eldridge and seconded by S. Dann to appoint
R. Messenger Acting Editor beginning with the November-December issue. The VOTE was taken; with 5 votes in favor versus 1 abstention, the MOTION passed. * * The deadline for submissions will be 11/15/11. An article may be included pertaining to John Curdo’s 80th birthday.
LMCF: (a) Steve Frymer submitted reports in advance of the Meeting. (b) N. Sterling reported that a customer from New England Sports Academy submitted a request of 9 sets for 18 children at a private school.
Old Business: none
New Business (a) * * ADVANCE MOTION (1011-4) made by R. Messenger and seconded by L. Eldridge: “Move to adopt the following standing rules for committee voting procedures:1. Each member of a committee, including the committee chair, gets one vote on each motion. The committee chair cannot cast an additional vote to break a tie.2. Any member of a committee can make a motion by email provided that the email is sent to all members of the committee with a subject line containing the name of the committee and the word "vote". In order to pass, a motion made by email must have affirmative votes from a majority of members of the committee. Motions made by email cannot be amended, but it is permissible to have multiple motions on the same subject up for a vote at the same time. A committee member who wishes to amend a motion made by email can make a new motion with the proposed changes.3. A committee meeting can be called by the committee chair or by a majority of the members of the committee. The quorum for a committee meeting is a majority of members of the committee.” The VOTE was taken; with 5 votes in favor versus 1 abstention, the MOTION passed. * *
(b) (i) * * MOTION (1011-5a) made by R. Messenger to appoint Ken Ballou and Brian Mottershead to be USCF Delegates for 2012, leaving the third spot open. The USCF Meeting will be held in Vancouver, WA. (ii) AMENDMENT (1011-5b) made by G. Mirijanian to appoint R. Messenger the third Delegate. (iii) NOMINATIONS were CLOSED. The VOTE was taken; with 5 votes in favor versus 1 abstention, the MOTION passed. * *
(c) * * MOTION (1011-6) made by S. Dann to appoint himself as Alternate Delegate to USCF. The VOTE was taken; with 5 votes in favor versus 1 abstention, the MOTION passed. * *
(d) * * MOTION (1011-7) made by R. Messenger and seconded by S. Dann to appoint G. Mirijanian Chair of the Elections Commission, with authority to appoint two other Commissioners. The VOTE was taken; with 5 votes in favor versus 1 abstention, the MOTION passed. * *
(e) L. Eldridge inquired whether there were any special events planned for John Curdo’s 80th birthday; G. Mirijanian responded that one was planned at a tournament in Fitchburg.
(f) * * MOTION (1011-8) made by G. Mirijanian and seconded by R. King to inform Steve Frymer, by certified letter to be sent him by the Clerk, that at the 11/20/11 Meeting a vote will be taken to remove him from the office of Vice President and from the Board of Directors because of his failure to appear at four consecutive Meetings, in accordance with Bylaws Provision 4.6. The VOTE was taken; with 4 votes in favor versus 1 against and 1 abstention, the MOTION passed. * *
President G. Mirijanian adjourned the October Board Meeting at 8:45 PM. The date, time, and place for the November Board Meeting are Sunday, 11/20/11 at 6:30 PM at the Papa Gino’s in Natick.
Respectfully submitted,
Nicholas Sterling, Clerk
Budget approved by the MACA Board:
| Massachusetts Chess Association |
| Proposed Budget for Fiscal Year 2011-2012 |
| Bob Messenger, October 16th 2011 |
| Budget #2 |
| Assumptions: |
| Publish four issues of Chess Horizons during the fiscal year |
|
Transfer $8 per life and prison subscriber to the General Fund
|
|
Revenue:
|
| Memberships and subscriptions |
$5,600.00 |
| Transfer from Life Membership Fund |
$1,180.00 |
| Transfer from Prison Chess Fund |
$2,208.00 |
| Chess Horizons ads |
$200.00 |
| Chess Horizons sales |
$200.00 |
| Scholastic tournaments (net) |
$4,800.00 |
| Auction (net) |
$100.00 |
| Donations (not including tournaments) |
$300.00 |
| Interest |
$20.00 |
| Miscellaneous (mailing labels, etc.) |
$45.00
|
| Total revenue |
$14,653.00
|
|
Expenses:
|
| Chess Horizons |
$8,520.00 |
| Adult tournaments (net) |
$400.00 |
| Mass. Open trophy |
$350.00 |
| Boston Blitz |
$500.00 |
| New England Nor'easters |
$500.00 |
| Promotion |
$150.00 |
| Education |
$100.00 |
| Volunteers |
$100.00 |
| Banner |
$300.00 |
| Insurance |
$1,414.00 |
| Administrative |
$900.00 |
| PayPal |
$860.00 |
| Internet |
$60.00 |
| Election |
$300.00 |
| Miscellaneous |
$199.00
|
| Total expenses |
$14,653.00 |
|